Job customers set required completion dates because they want the use of their building by
a certain date. If they are unable to use the building by that date, they may suffer various negative
consequences such as increased costs and loss of income. When you are awarded a bid you
are making a contract with that customer to complete the job by the date they specify.
If you fail to meet your end of the contract by having the building ready on time, the
financial consequences to the customer become
your consequences. In BIG, each customer will estimate the amount of money they expect to lose
per day that the job is not completed and will write this amount into the contract as a liquidated
damages clause. This clause states that for every day past the required completion date that the job is unfinished, your
company must pay to the customer that amount of money.
Liquidated damages have the potential to bankrupt your company, especially on larger jobs.
They are charged every day the job is incomplete, not just workdays.
When you bid on a job you will not want to ignore the amount of liquidated damages that will be charged, especially if you are unsure of your schedule. If liquidated damages on the job are high you may even consider passing on the job as some other jobs may have relatively low amounts of liquidated damages.
If you do miss a required completion date and incur liquidated damages, you will need to decide the best way to handle the situation. Generally if the job will miss the required completion date by a only few days, or if the liquidated damages are low, it is best just to suffer the cost of the damages. If you will miss the required completion date by several weeks or more, and the liquidated damages are substantial, your best choice is probably to change methods or add large amounts of overtime. Of course, to decide what to do you will need to figure out the actual cost of the liquidated damages versus accelerating the schedule. (Remember, once you miss the required completion date the estimated cost to complete on the Contracts in Progress Report becomes less accurate).